Operations Coordinator

Company: Ren--e White Team
Location: San Ramon
Posted on: May 1, 2025

Job Description:

Operations Coordinator

Full-Time - In-Office (Walnut Creek, CA) - Hourly



We are seeking a full-time Operations Coordinator to join our real estate team in Walnut Creek.



This hands-on role is critical to ensuring the leadership team, office operations, and client support systems run smoothly and efficiently. The Coordinator plays a key role in supporting leadership with day-to-day scheduling, project preparation, administrative tasks, marketing assistance, CRM maintenance, and event support.--



Success in this role means maintaining a highly organized, professional environment while keeping operations on track behind the scenes.



This is an in-office position that requires strong organizational skills, attention to detail, proactive communication, and a team-focused mindset.





--- Full-time, in-office role based in Walnut Creek, CA.
--- Standard hours are Monday-Friday, 8:30 AM to 5:30 PM.
--- Some flexibility may be needed during event support or peak listing periods.


Compensation and Benefits:

--- Competitive hourly compensation ($28-$32/hour depending on experience)
--- Vacation pay and paid holidays
--- 100% employer-paid medical, dental, and vision insurance for the employee
--- Supportive, team-oriented work environment
--- Opportunities for career growth within the organization


If you are organized, proactive, and excited to play a key role in supporting a fast-paced leadership team and keeping office operations running smoothly, we encourage you to apply!

Next Steps:
All applicants will be invited to complete a short Candidate Survey upon applying. Completion of the survey is required to be considered for the position.

Responsibilities:
--- Provide primary administrative and operational support to the leadership team.
--- Maintain office organization, supplies, and readiness for day-to-day operations.
--- Assist with preparation for client appointments, including pre-listing packages, CMA summaries, and marketing materials.
--- Collect, file, and manage client and listing documentation.
--- Support marketing activities, including preparing mailers, updating mailing lists, and coordinating with vendors.
--- Assist with planning and execution of client events and team initiatives.
--- Maintain and update CRM database with accurate client, listing, and event information.

Qualifications:
Required Qualifications:
--- Strong organizational skills and acute attention to detail.
--- Proactive, self-starter mindset with the ability to anticipate needs.
--- Excellent written and verbal communication skills.
--- Ability to manage multiple tasks in a fast-paced, team-oriented environment.
--- Tech-savvy; comfortable learning and navigating tools such as Google Workspace, CRM platforms, and Canva.
--- Valid driver's license and reliable transportation.
--- Ability to lift and carry up to 25 pounds as needed (e.g., paper, marketing materials, supplies).


Preferred Qualifications:
--- Previous administrative, operations, or customer service experience (real estate experience a plus but not required).
--- Experience supporting a leadership team or executive.
--- Familiarity with CRM systems (Follow Up Boss or similar).
--- Event planning or marketing support experience.


Tools You'll Use:
--- Google Workspace (Docs, Sheets, Calendar, Gmail)
--- CRM Systems (Follow Up Boss, AFrame)
--- Canva (basic flyer and marketing material creation)
--- DocuSign, Jotform, Glide, ShowingTime, CloudCMA, MLS (Paragon) (training provided)
--- Slack (internal team communication)

About Company:
The Ren--e White Team is dedicated to delivering exceptional client service through expertise and commitment. We foster a collaborative environment where growth and success are achieved together. Our excellence is reflected in our 5-star ratings on Google and Yelp. As the #1 real estate team in Contra Costa County, with over $1.2 billion in gross sales, we have proudly maintained the top agent, team, or group distinction year after year since 2009.

Keywords: Ren--e White Team, San Ramon , Operations Coordinator, Other , San Ramon, California