People Ops Specialist
Company: Hayden AI
Location: San Francisco
Posted on: April 1, 2026
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Job Description:
About Us At Hayden AI, we are on a mission to harness the power
of computer vision to transform the way transit systems and other
government agencies address real-world challenges. From bus lane
and bus stop enforcement to transportation optimization
technologies and beyond, our innovative mobile perception system
empowers our clients to accelerate transit, enhance street safety,
and drive toward a sustainable future. Job Summary: As a People
Team Specialist, you will be a key member of our People Operations
team, driving operational excellence and helping to deliver an
outstanding employee experience from onboarding through
offboarding. You will balance operational excellence and empathy
while managing critical programs in compliance, compensation, and
engagement events that bring our culture to life. This is a dynamic
role for someone who thrives in the details but never loses sight
of the people behind the process. You will help us build systems
that are efficient, scalable, and people-centered. This position is
based in San Francisco and follows a hybrid schedule, with a
requirement to be in the office at least three days per week to
collaborate with team members and engage in person with employees.
Responsibilities: Employee Lifecycle Operations Manage seamless
onboarding and offboarding processes that reflect our culture and
values. Coordinate with IT, Finance, and Hiring Managers to ensure
all onboarding/offboarding logistics, including equipment, system
access, and communications, run smoothly. Compliance & Data
Integrity Maintain accurate employee data in HR systems, ensuring
compliance with company policy and employment regulations. Support
audits, reporting, and documentation related to employment,
immigration, and compensation compliance. Compensation & Total
Rewards Support Assist in administering compensation programs,
including salary reviews and benchmarking efforts. Partner with
People Leadership and Finance to ensure alignment with Radford
leveling and market data. Events & Engagement Plan, coordinate, and
execute company-wide and team-level events, both virtual and
in-person, that strengthen connection and culture. Lead logistics
and coordination for All Hands meetings, including scheduling,
agenda management, content collection, and post-event follow-up.
Partner with internal stakeholders to manage event logistics,
communications, and budgets. Support recognition and engagement
initiatives that celebrate employee milestones and foster
belonging. Project Planning & Continuous Improvement Lead or
contribute to People Ops projects that improve efficiency, data
accuracy, and the employee experience. Create and maintain process
documentation, workflows, and playbooks. Identify opportunities for
automation and system optimization. Required Qualifications: 3–5
years of experience in People Operations, HR, or a related field.
Strong working knowledge of HR processes, compliance standards, and
people systems such as HRIS or ATS. Proven ability to manage
complex logistics and deliver high-quality employee events,
including All Hands meetings. Requires intermediate proficiency in
Microsoft Excel as a minimum, including the ability to use
formulas, pivot tables, charts, and functions like VLOOKUP/XLOOKUP
for reporting and data analysis. Candidates should be comfortable
cleaning and managing data, applying conditional formatting, and
generating people-related reports. Proficiency with Mac OS and
Google Workspace (Docs, Sheets, Slides, Drive, Calendar, etc.) is
required. Exceptional attention to detail and organizational
skills. Collaborative communication style with the ability to work
cross-functionally and maintain confidentiality. A creative and
continuous improvement mindset with a focus on making processes
smoother, smarter, and more engaging.
Keywords: Hayden AI, San Ramon , People Ops Specialist, Human Resources , San Francisco, California
