PAYROLL AND BENEFITS SPECIALIST

Company: 40HRS, Inc.
Location: Sunnyvale
Posted on: May 1, 2025

Job Description:

PAYROLL AND BENEFITS SPECIALIST

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SUMMARY OF JOB FUNCTION:

The Payroll & Benefits Specialist's primary duties will revolve around administering payroll and benefits within the People Operations and Culture department. This position will ensure data accuracy, balancing all transactions related to payroll and benefits, timely payroll processing, and managing various employee benefits programs.

KEY RESPONSIBILITIES:
Payroll

--- Payroll Management: employee updates (pay rates, 401k, deductions), create payroll batch, reconcile payroll and validate reports (earnings types, taxes, deductions, 401(k) match), payroll approval process management, run off-cycle checks

--- Validate data in HRIS/Payroll systems, identify discrepancies and errors, and reconcile variances to maintain data integrity

--- Ensure proper deduction and funding of all employee and employer 401k contributions

--- Payroll system subject matter expert: implementations, transfers, setting up modules, admin user accounts, setting up codes, tax settings

--- State tax account management: new state account setup, payroll system management, account tracking, troubleshooting

--- PTO balance tracking & supervisor notifications

--- Review and audit W2's

Benefits

--- Benefits administration: partner with the broker and relevant vendors to administer benefit programs, including but not limited to the maintenance of medical, dental, disability, life insurance, flexible spending account, COBRA, benefits orientations, enrollment support & management, invoice reconciliation, invoice payment in conjunction with Accounts Payable to ensure payments are made timely and accurately, deduction verifications, qualifying events, flexible saving account administration and auditing, troubleshoot discrepancies

--- Update HRIS for benefit enrollments, changes, and/or terminate benefits

--- Work collaboratively with HR Director and broker on annual renewal and open enrollment

--- Oversee benefits administration, including resolving complex and escalated benefit issues

--- Generate various reports and analyses as needed, vendors, and broker requests

--- Ensure benefits enrollments and deductions are correct each payroll by creating a cadence for consistent audits and review per pay period and quarterly

--- Manage the 401(k)-plan administration process for employees, enrollments, communication, administration, and resolve issues associated with 401(k) administration. Assist in the efforts related to tax and ERISA compliance audits and reporting

QUALIFICATIONS

--- Bachelor's degree in human resource or payroll management and business administration is preferred.

--- Minimum of 2 years of payroll and benefits experience.

--- Excellent oral and written communication skills.

--- Exceptional multi-tasking, organizational skills, strong attention to detail and accuracy.

--- Strong interpersonal skills and ability to work with all levels of management

--- Proficient in Microsoft Office using Excel, PowerPoint, and Word required.

Keywords: 40HRS, Inc., San Ramon , PAYROLL AND BENEFITS SPECIALIST, Human Resources , Sunnyvale, California