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Administrative & Personal Assistant to the CTO (Part Time)

Company: ARC Document Solutions
Location: San Ramon
Posted on: January 13, 2021

Job Description:

ARC Document Solutions (NYSE: ARC) provides document solutions and technology solutions for every phase of the building lifecycle, from design, through build through operate. For more information, visit . ARC is looking for a resourceful and organized part-time administrative /personal assistant to support a busy CTO for up to 25 hours a week. This position will consist of supporting him with a broad range of duties, working in his Fremont and San Ramon offices. The ideal candidate will present a professional demeanor, maintain a high level of confidentiality, and exercise good judgment. This candidate will be expected to work as part of the corporate administrative team and act as a liaison for other departments. Here is what you get to do:

    • Diligently reviewing/flagging Executives emails
    • Answer and screen all CTO's calls
    • Provide Accounting support for business and personal expenses including reconciling credit cards with receipts
    • Maintaining and updating a busy calendar including scheduling of business and personal appointments
    • Managing CTO's personal affairs with various institutions such as financial, health, insurance, legal and Political
    • Assist in travel coordination, International and domestic
    • Procure CTO's office supplies, equipment and snacks
    • Run personal errands including but not limited to retrieving mail from his home in Fremont, shopping, in-branch banking, purchasing of gifts, etc.
    • Management of executive's estate operations to include scheduling, negotiating, and processing payments to vendors
    • Ensure CTO's office is prepped and ready for his arrival each morning
    • Prepare and serve beverages and lunches to CTO and his guests and at times running out to grab his lunch or order online for delivery
    • Communicate with Kolkata office as needed These are what will help you succeed: --- 3+ years' experience in an administrative role for business executives--- 1+ years' experience as a personal assistant--- Customer service and interpersonal--- Negotiating skills--- Highly organized--- Problem solving--- Time management--- Travel Logistics--- Multitasking ability--- Professional, confidential, and proactive work style--- Ability to commute to either Fremont or San Ramon as needed--- A sense of humor You get extra points for the following:MS Office, Certify, some accounting and finance, Very organized with excellent follow-through Excellent communicator and phone etiquette, organized, work well under pressure, work expeditiously, and with grace. Someone comfortable working with high-profile individuals. This is what we offer: ---Great company reputation - our clients consistently give us 5-star reviews --- Easy to get along with C-Suite--- Part time up to 25 hours a week --- Casual office environment in beautiful brand new eye-popping corporate headquarters --- Opportunity to work with and meet international partners --- Culture of FUN, and collaboration, including an abundance of snacks and drinks and celebrations in the office


Keywords: ARC Document Solutions, San Ramon , Administrative & Personal Assistant to the CTO (Part Time), Executive , San Ramon, California

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