Benefits Specialist
Company: University of the Pacific
Location: Stockton
Posted on: April 1, 2026
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Job Description:
Primary Purpose Under general direction, the Benefits Specialist
is responsible for overseeing the administration and management of
all types of leaves. This includes short term disability ( STD ),
long term disability ( LTD ), Family Medical Leave Act ( FMLA ),
California Family Rights Act ( CFRA ), California paid leave,
Americans with Disabilities Act ( ADA ), military leaves, and all
other types of leaves. The Benefits Specialist will also perform a
variety of other human resource functions within the areas of
benefits administration Essential Functions Leave Administration:
Administer all employee leave programs, including FMLA , ADA ,
parental leave, medical leave, personal leave, and other leave
types. Full cycle reasonable accommodation processes as needed in
collaboration with HR and legal teams. Serve as the primary point
of contact for employees and managers regarding leave eligibility,
documentation requirements, and return-to-work procedures.
Coordinate with HR, payroll, benefits, and third-party leave
administrators to ensure accurate leave processing. Maintain
up-to-date and confidential records of leave requests, approvals,
and communications. Track leave balances, pay time reporting,
timelines, and deadlines; provide regular updates to management.
Assist in developing and updating leave-related policies,
procedures, and employee communications. Conduct audits to ensure
leave records are accurate and compliant. Ensure compliance with
federal, state, and local leave laws, as well as company policies.
Benefit Administration: Serve the primary point of contact for
employee benefits inquiries, providing guidance and support.
Maintain and update benefits data within the HRIS system; ensure
accurate recordkeeping and reporting. Support the preparation and
distribution of required benefits documentation (Summary Plan
Descriptions, compliance notices, benefits statements). Support
audits, filings, and other regulatory reporting requirements.
Assist in planning and executing annual open enrollment, including
employee communication, website and system updates. Ensure
compliance with federal, state, and local laws ( ERISA , ACA ,
COBRA , HIPAA , etc.). Serves as back up for daily administration
of a designated Benefit Plan portfolio, such as health, dental,
vision, retirement, life insurance, FSA / HSA , disability,
wellness programs, etc. Serves as back up for billing and
invoicing. Minimum Qualifications Bachelor’s Degree. (Two (2) years
of full time experience in the same/similar position is equal to
one (1) year of completed post high school education coursework.)
One (1) year of experience in HR leave administration, benefits
administration, or related HR function. Preferred Qualifications
Strong working knowledge of leave administration and laws i.e. STD
, LTD , FMLA , CFRA and related job protections rights laws.
Excellent customer service skills with strong compassion and
empathy. Excellent verbal and written communication skills. Strong
problem solving skills. Strong organizational skills and ability to
multi-task to meet deadlines. Advanced skills in Microsoft Office
Suite. Banner and Argos experience. Positive attitude, proven
ability to work successfully with diverse populations and
demonstrated commitment to promote and enhance diversity and
inclusion. Experience and sensitivity in working with people of
diverse backgrounds and cultures. Demonstrated experience in
advancing social justice, equity, and inclusion in a university
setting. Ability to engage and integrate culturally responsive
practices and knowledge in their work. University of the Pacific
recognizes that diversity, equity, and inclusion is foundational to
the success of our valued students and employees. We prioritize
policy and decision-making that demonstrates awareness of, and
responsiveness to, the ways socio-cultural forces related to race,
gender, ability, sexuality, socio-economic status, etc. impede or
propel students, faculty, and staff. Work Schedule Work performed
during standard business hours. Additional time may be required to
meet business needs and deadlines. Limited travel offsite to
meetings or conferences.
Keywords: University of the Pacific, San Ramon , Benefits Specialist, Administration, Clerical , Stockton, California
