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Administrative Analyst I

Company: San Ramon Valley Fire Protection District
Location: San Ramon
Posted on: January 25, 2023

Job Description:

ABOUT THE POSITION

Under direction, Administrative Analysts perform a wide range of detailed and complex professional level analytical work in various program and functional areas. Incumbents perform administrative, systems, statistical and management analysis and make recommendations on Districtwide and Divisional organizational, budgetary, staffing, and programmatic issues and requests. Incumbents assist in the development, analysis and recommendation of Districtwide policy and procedures. Incumbents play a key role in the assessment and analysis of District divisions' annual and mid-year budget requests/changes and make appropriate recommendations to the Division Head. Incumbents will also analyze, and provide recommendations on policy, administrative, organizational, fiscal and operating issues, revenue enhancement initiatives, challenges and impacts in all assignments as well as in specific program areas as assigned, e.g., Finance, EMS, Operations, Training, Human Resources, Communications, Community Risk Reduction, and IT. Incumbents will coordinate the efforts of assigned District divisions, manage special projects, and represent the District in dealing with other District divisions, other agencies, community groups or members of the public; and do related work as required.

SUPERVISION RECEIVED AND EXERCISED Receives general direction from assigned supervisor or manager and may coordinate work with temporary staff. No lead responsibilities or supervision of staff is exercised. This position may be assigned to any Division within the District and may be reassigned to other Divisions from time to time.

CLASS CHARACTERISTICS

Administrative Analyst I is the entrance level classification. Incumbents perform their work independent of close supervision; however, detailed instructions are given at the time of assignment and final work is reviewed.

Administrative Analyst II is the journey-level classification in the Administrative Analyst series. Incumbents, working with a minimum level of supervision, are expected to: complete assigned work with considerable freedom and latitude for judgment; maintain liaison with assigned line divisions, providing them with continuing policy, budgetary, staffing, and organizational guidance, and review; and proactively identify, research, analyze and communicate issues and potential solutions.

ESSENTIAL FUNCTIONS
This job description is intended to convey information essential to understanding the scope of the position; it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position.

The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

EXAMPLE OF DUTIES

Performs research, compiles and analyzes information/data regarding a variety of administrative, management, fiscal and organizational issues: identifies issues and determines analytical standards in consultation with supervisor, manager, Divisional personnel and other individuals/experts; gathers relevant data, information and/or documentation from a variety of sources; analyzes information and documentation and develops tentative findings; discusses and/or coordinates analysis and tentative findings with supervisor, management staff and/or other appropriate individuals; develops or assists in developing recommendations and/or course of action; gathers additional information and/or revises methodology as needed.
Prepares or assists in the preparation of a variety of management reports: compiles and evaluates information in preparation for writing reports; presents background information and description of analytical standards; outlines findings and recommendations and prepares logical supporting documentation; writes community relations material; writes or assists in writing final reports and documentation for evaluation by administrative and/or management staff; presents reports, including formal presentations to groups. Conducts and performs comparative surveys of costs, procedures, etc., where appropriate.
Performs analysis for development of administrative, management, program and organizational policies and procedures; consults with managers, administrators, and other staff to determine parameters for analysis and other background information; analyzes existing policies, procedures, and work practices; analyzes the effect of proposed and existing legislation, regulation and law on organizational policies and procedures; compiles information and documentation in preparation for producing reports and/or drafts reports for management/administration.
Performs analysis for budget development, budget administration and resource planning; performs or assists in needs analysis and trend analysis based on research and consultation with managers and administrative staff; consults with managers and assists in resource planning and development of annual budget estimates; reviews and analyzes budget requests from administrators; compiles information and documentation in preparation for producing reports and/or drafts reports related to budget and resource planning issues; monitors and analyzes expenditures and accounts to ensure compliance with budget parameters; compiles information and documentation in preparation for producing and/or drafting fiscal/financial reports.

KNOWLEDGE AND SKILLS

CORE COMPETENCIES, KNOWLEDGE, AND ABILITIES
NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties section of this specification.

Knowledge of:

Principles and practices of public administration, organization, and management.
Research techniques and sources of information and data applicable to public sector programs and services.
Principles, practices, and trends related to public sector budgeting and funding sources.
Statistical and analytical techniques.
Acceptable fiscal and financial analytical practices and principles
Spreadsheets and databases to manage and analyze data.

Ability to:

Identify, research, and gather relevant information from a variety of sources.
Read and interpret complex written materials, policies, regulations, and requirements.
Analyze and evaluate data, procedures, interrelated processes, and other information.
Formulate conclusions and/or alternatives and develop effective recommendations.
Use work-related computer applications, including e-mail, word processing, spreadsheets, databases, and the Internet.
Prepare well-organized and accurate documents such as reports, memos, and correspondence.
Synthesize ideas, analysis and information and conclusions into clear and logical written statements.
Speak clearly and concisely to express ideas and communicate work-related information to a variety of individuals and/or groups.
Listen, ask appropriate questions, and effectively elicit required information.
Establish and maintain effective working relationships with staff, officials, and the public, including a variety of individuals and groups.
Exercise sound judgment in critical situations when direction or supervision may not be available.
Identify critical sources of information and data needed to make sound and well-reasoned decisions.
Effectively manage multiple priorities that may have conflicting time frames and identify and communicate solutions.
Demonstrate interpersonal sensitivity among diverse groups of District and external stakeholders.
Work effectively as a team member with peer, subordinate and management team members.
Learn to make effective use of information and reports from software and systems related to performance of the duties of the classification.
Recognize and demonstrate the application of appropriate business and political acumen.
Be flexible to changing conditions and circumstances with short notice.
Maintain confidentiality regarding sensitive information.
Physical Requirements
Maintain physical ability and stamina to meet position tasks and responsibilities. Physical abilities must be commensurate with the essential functions of the position. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the position.

No person shall pose a threat to themselves or to the health and safety of other individuals in the workplace, or to the public they serve.

ABOUT THE DISTRICT

The San Ramon Valley Fire Protection District is an independent Special District in Contra Costa County responsible for providing a high level of emergency and non-emergency services to the communities it serves. The District's service area encompasses approximately 155 square miles, serving the communities of Alamo, Blackhawk, Danville, Diablo, San Ramon, the southern boundary of Morgan Territory, and the Tassajara Valley. The District serves a population of 192,858. The communities are primarily residential, commercial, office park, and controlled manufacturing, along with wildland areas, protected by nine stations and one volunteer staffed station with 185 employees, and 56 volunteers. Financial oversight and strategic policy direction are provided by an elected 5-member Board of Directors.

MINIMUM QUALIFICATIONS

Either I

The equivalent of two years of full-time experience in the class of Administrative Analyst or any equivalent or higher paying class that will demonstrate possession of the core competencies/knowledge and abilities described above.

Or II
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Keywords: San Ramon Valley Fire Protection District, San Ramon , Administrative Analyst I, Administration, Clerical , San Ramon, California

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