Administrative Analyst I
Company: San Ramon Valley Fire Protection District
Location: San Ramon
Posted on: January 25, 2023
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Job Description:
ABOUT THE POSITION
Under direction, Administrative Analysts perform a wide range of
detailed and complex professional level analytical work in various
program and functional areas. Incumbents perform administrative,
systems, statistical and management analysis and make
recommendations on Districtwide and Divisional organizational,
budgetary, staffing, and programmatic issues and requests.
Incumbents assist in the development, analysis and recommendation
of Districtwide policy and procedures. Incumbents play a key role
in the assessment and analysis of District divisions' annual and
mid-year budget requests/changes and make appropriate
recommendations to the Division Head. Incumbents will also analyze,
and provide recommendations on policy, administrative,
organizational, fiscal and operating issues, revenue enhancement
initiatives, challenges and impacts in all assignments as well as
in specific program areas as assigned, e.g., Finance, EMS,
Operations, Training, Human Resources, Communications, Community
Risk Reduction, and IT. Incumbents will coordinate the efforts of
assigned District divisions, manage special projects, and represent
the District in dealing with other District divisions, other
agencies, community groups or members of the public; and do related
work as required.
SUPERVISION RECEIVED AND EXERCISED Receives general direction from
assigned supervisor or manager and may coordinate work with
temporary staff. No lead responsibilities or supervision of staff
is exercised. This position may be assigned to any Division within
the District and may be reassigned to other Divisions from time to
time.
CLASS CHARACTERISTICS
Administrative Analyst I is the entrance level classification.
Incumbents perform their work independent of close supervision;
however, detailed instructions are given at the time of assignment
and final work is reviewed.
Administrative Analyst II is the journey-level classification in
the Administrative Analyst series. Incumbents, working with a
minimum level of supervision, are expected to: complete assigned
work with considerable freedom and latitude for judgment; maintain
liaison with assigned line divisions, providing them with
continuing policy, budgetary, staffing, and organizational
guidance, and review; and proactively identify, research, analyze
and communicate issues and potential solutions.
ESSENTIAL FUNCTIONS
This job description is intended to convey information essential to
understanding the scope of the position; it is not intended to be
an exhaustive list of skills, efforts, duties, responsibilities or
working conditions associated with the position.
The following are the duties performed by employees in this
classification. However, employees may perform other related duties
at an equivalent level. Each individual in the classification does
not necessarily perform all duties listed.
EXAMPLE OF DUTIES
Performs research, compiles and analyzes information/data regarding
a variety of administrative, management, fiscal and organizational
issues: identifies issues and determines analytical standards in
consultation with supervisor, manager, Divisional personnel and
other individuals/experts; gathers relevant data, information
and/or documentation from a variety of sources; analyzes
information and documentation and develops tentative findings;
discusses and/or coordinates analysis and tentative findings with
supervisor, management staff and/or other appropriate individuals;
develops or assists in developing recommendations and/or course of
action; gathers additional information and/or revises methodology
as needed.
Prepares or assists in the preparation of a variety of management
reports: compiles and evaluates information in preparation for
writing reports; presents background information and description of
analytical standards; outlines findings and recommendations and
prepares logical supporting documentation; writes community
relations material; writes or assists in writing final reports and
documentation for evaluation by administrative and/or management
staff; presents reports, including formal presentations to groups.
Conducts and performs comparative surveys of costs, procedures,
etc., where appropriate.
Performs analysis for development of administrative, management,
program and organizational policies and procedures; consults with
managers, administrators, and other staff to determine parameters
for analysis and other background information; analyzes existing
policies, procedures, and work practices; analyzes the effect of
proposed and existing legislation, regulation and law on
organizational policies and procedures; compiles information and
documentation in preparation for producing reports and/or drafts
reports for management/administration.
Performs analysis for budget development, budget administration and
resource planning; performs or assists in needs analysis and trend
analysis based on research and consultation with managers and
administrative staff; consults with managers and assists in
resource planning and development of annual budget estimates;
reviews and analyzes budget requests from administrators; compiles
information and documentation in preparation for producing reports
and/or drafts reports related to budget and resource planning
issues; monitors and analyzes expenditures and accounts to ensure
compliance with budget parameters; compiles information and
documentation in preparation for producing and/or drafting
fiscal/financial reports.
KNOWLEDGE AND SKILLS
CORE COMPETENCIES, KNOWLEDGE, AND ABILITIES
NOTE: The level and scope of the following knowledge and abilities
are related to duties listed under the "Examples of Duties section
of this specification.
Knowledge of:
Principles and practices of public administration, organization,
and management.
Research techniques and sources of information and data applicable
to public sector programs and services.
Principles, practices, and trends related to public sector
budgeting and funding sources.
Statistical and analytical techniques.
Acceptable fiscal and financial analytical practices and
principles
Spreadsheets and databases to manage and analyze data.
Ability to:
Identify, research, and gather relevant information from a variety
of sources.
Read and interpret complex written materials, policies,
regulations, and requirements.
Analyze and evaluate data, procedures, interrelated processes, and
other information.
Formulate conclusions and/or alternatives and develop effective
recommendations.
Use work-related computer applications, including e-mail, word
processing, spreadsheets, databases, and the Internet.
Prepare well-organized and accurate documents such as reports,
memos, and correspondence.
Synthesize ideas, analysis and information and conclusions into
clear and logical written statements.
Speak clearly and concisely to express ideas and communicate
work-related information to a variety of individuals and/or
groups.
Listen, ask appropriate questions, and effectively elicit required
information.
Establish and maintain effective working relationships with staff,
officials, and the public, including a variety of individuals and
groups.
Exercise sound judgment in critical situations when direction or
supervision may not be available.
Identify critical sources of information and data needed to make
sound and well-reasoned decisions.
Effectively manage multiple priorities that may have conflicting
time frames and identify and communicate solutions.
Demonstrate interpersonal sensitivity among diverse groups of
District and external stakeholders.
Work effectively as a team member with peer, subordinate and
management team members.
Learn to make effective use of information and reports from
software and systems related to performance of the duties of the
classification.
Recognize and demonstrate the application of appropriate business
and political acumen.
Be flexible to changing conditions and circumstances with short
notice.
Maintain confidentiality regarding sensitive information.
Physical Requirements
Maintain physical ability and stamina to meet position tasks and
responsibilities. Physical abilities must be commensurate with the
essential functions of the position. Reasonable accommodation can
be made to enable people with disabilities to perform the described
essential functions of the position.
No person shall pose a threat to themselves or to the health and
safety of other individuals in the workplace, or to the public they
serve.
ABOUT THE DISTRICT
The San Ramon Valley Fire Protection District is an independent
Special District in Contra Costa County responsible for providing a
high level of emergency and non-emergency services to the
communities it serves. The District's service area encompasses
approximately 155 square miles, serving the communities of Alamo,
Blackhawk, Danville, Diablo, San Ramon, the southern boundary of
Morgan Territory, and the Tassajara Valley. The District serves a
population of 192,858. The communities are primarily residential,
commercial, office park, and controlled manufacturing, along with
wildland areas, protected by nine stations and one volunteer
staffed station with 185 employees, and 56 volunteers. Financial
oversight and strategic policy direction are provided by an elected
5-member Board of Directors.
MINIMUM QUALIFICATIONS
Either I
The equivalent of two years of full-time experience in the class of
Administrative Analyst or any equivalent or higher paying class
that will demonstrate possession of the core competencies/knowledge
and abilities described above.
Or II
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Keywords: San Ramon Valley Fire Protection District, San Ramon , Administrative Analyst I, Administration, Clerical , San Ramon, California
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