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Office Administrator

Company: Trumark Companies
Location: San Ramon
Posted on: July 30, 2022

Job Description:

Who We Are:
Our mission is to enhance, inspire and grow. We enhance the lives of people by creating inspiring living environments. With over 30 years of experience, we're no strangers to the homebuilding industry. We are a multi-disciplinary development company with neighborhoods in Northern and Southern California, and Colorado! We make sure that the products we are providing are the best for our homebuyers; that they fit into life today and in the future; that the surroundings are inviting and purposeful. When we Trumark our homes, it is because they reach every one of these criteria.

Overview:
Manages operations across the organization's office. This involves administrative tasks, ensuring the office has adequate support to work efficiently. Responsible for the day-to-day flow and upkeep of the office such as organization and tidiness, welcoming visitors, answering phones, dispersing mail, tech support, managing conference room calendars, and providing support to outside field and sales members along with HR and new hire onboarding tasks. This is a fulltime (40 hours per week), in person job.

Responsibilities:
--- Maintaining overall tidiness and organization of the office
--- Welcoming visitors and providing them with general support
--- Answering phones and directing them to the appropriate party
--- Sorting and dispersing of mail and managing postage machine
--- Creating FedEx labels for overnight shipments
--- Coordinating office events and facilitating catering
--- Assisting in booking executive retreats such as transportation and hotel
--- Setting up meetings in conference room via Zoom
--- Managing inventory of all office supplies and completing orders for necessary items
--- Responsible for keeping kitchen fully stocked with snacks and drinks and running necessary maintenance in kitchen appliances
--- Work closely with IT tracking of service requests and follow up on status until completion
--- Approve invoices
--- Working with property management company of building for any maintenance requests/parking
--- Manage copier leases and correspond with account manager for printing supplies and maintenance
--- Coordinate catering/food orders for frame walks out at jobsites
--- Work with storage company on pick up or drop off of file/boxes
--- Support field and sales members with trailer IT set up/supplies
--- Support HR with New Hire onboarding tasks such as ordering hardware, ensuring email access, and initiating program installation
--- Support and work with Marketing on SWAG items for the company
--- Manage inventory and ordering of field wear such as shirts, jackets, safety vests, and hard hats
--- Provide support for all departments when needed

Accountability:
--- Demonstrates a commitment to the Trumark Company Culture and Core Competencies.
--- Develops and maintains respect and harmony with all Employee and Management.
--- Develops and maintains excellent working relationships with Team Members, Vendors, and Consultants
--- Exercises initiative, great communication skills, customer service, and organization
--- Solves problems by using good judgment based upon knowledge, experience, and common sense.

Skills:
--- Customer Service
--- Oral Communication Skills
--- Written Communication Skills
--- Organization
--- Multi-tasking
--- Problem Solving
--- Professionalism
--- Time Management
--- Resourceful
--- Shows Initiative

Computer Skills:
--- Microsoft Word
--- Microsoft Excel
--- Outlook
--- Adobe Acrobat

Physcial Requirments:
--- Ability to lift 15 pounds

Why Work for Trumark?
--- Work with a team that values you! Trumark offers a direct career path with an open seat for you at our table.
--- We embody our mission to Live Well. Trumark Homes is dedicated to creating communities that foster an enthusiasm to connect, the strength to aspire and the compassion to give back. For approximately every 50 homes we build, we work with charity: water to provide and serve approximately 200 people with fresh, clean water.
--- Exceptional Medical Benefits (100% Employee + 60% Dependent).
--- 401k with company matching, we are helping you plan for future retirement.
--- Monthly wellness stipend ($150).
PI185372765

Keywords: Trumark Companies, San Ramon , Office Administrator, Administration, Clerical , San Ramon, California

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